Privacy Policy
Last updated: June 13, 2025
Lightning BD ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Google Sheets add-on.
Information We Access
Lightning BD requires certain permissions to function properly. When you install and use our add-on, we access:
Google Sheets Data
- Contact information you enter in your spreadsheet (names, email addresses, company names)
- Email templates you create within the Setup tab
- Email status tracking data that the add-on generates
Gmail Data
- Ability to compose and send emails on your behalf
- Access to your Gmail signature for email composition
- Email thread IDs for follow-up functionality
How We Use Your Information
We use the accessed information solely to provide the Lightning BD service:
- To personalize and send emails based on your templates
- To track email sending status within your spreadsheet
- To manage email threads for follow-up sequences
- To display your contacts in the email editor interface
Data Storage and Security
Important: Lightning BD does not store any of your data on external servers.
- All data remains within your Google account (Sheets and Gmail)
- We do not collect, store, or transmit your contact lists or email content to any external servers
- Email templates and contact data stay in your Google Sheets
- The add-on operates entirely within Google's infrastructure
Analytics and Tracking
We collect anonymous usage analytics to improve our service:
- Number of times the add-on is opened
- Number of emails sent (not the content)
- Feature usage statistics (e.g., bulk draft creation)
- Error logs for troubleshooting (no personal data included)
This data is aggregated and cannot be used to identify individual users.
Third-Party Services
Lightning BD operates within Google's ecosystem and relies on:
- Google Sheets API: To read and write spreadsheet data
- Gmail API: To send emails and manage threads
- Google Analytics: For anonymous usage statistics
We do not share your data with any other third parties.
Data Retention
Since Lightning BD doesn't store your data:
- Your spreadsheet data remains under your control in Google Sheets
- Emails sent are stored in your Gmail account
- You can delete your data at any time by removing it from your spreadsheet
- Uninstalling the add-on immediately stops all access to your data
Legal Basis for Processing (UK GDPR)
We process your data under the following legal bases:
- Contract: Processing is necessary to provide the Lightning BD service you requested
- Legitimate Interests: For service improvements and anonymous analytics
- Legal Obligations: Where we must process data to comply with laws
Your Rights
Under UK data protection law, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate data
- Erasure: Request deletion of your data
- Restriction: Limit how we use your data
- Portability: Receive your data in a portable format
- Object: Object to certain processing activities
- Withdraw Consent: Where processing is based on consent
To exercise these rights, contact us at keys@keys-marketing.com
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk
Children's Privacy
Lightning BD is not intended for use by children under 13 years of age. We do not knowingly collect information from children under 13.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of any material changes by updating the "Last updated" date at the top of this policy.
Disclaimers and Limitations
- Lightning BD is provided "as is" without warranties of any kind
- We are not responsible for any data loss or corruption
- We are not liable for any damages arising from the use of our service
- Users are responsible for complying with all applicable email and privacy laws (CAN-SPAM, GDPR, etc.)
- We do not guarantee email deliverability or inbox placement
User Responsibilities
By using Lightning BD, you agree to:
- Only send emails to recipients who have consented to receive them
- Comply with all anti-spam laws in your jurisdiction
- Not use the service for illegal, harmful, or malicious purposes
- Include unsubscribe options in your emails where required by law
- Maintain accurate and up-to-date contact information
Indemnification
You agree to indemnify, defend, and hold harmless Lightning BD, its creators, developers, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorney's fees) arising out of or in any way connected with:
- Your use or misuse of the Lightning BD service
- Your violation of these terms or any applicable laws
- Your violation of any third-party rights, including privacy rights
- Any content or data you process using Lightning BD
Contact Us
If you have questions about this Privacy Policy or how Lightning BD handles your information, please contact us at:
Email: keys@keys-marketing.com
Website: https://lightning-bd.com